VERSION 1.8.133 - JAN
System Change -
Moved all Work Order related reports from the Maintenance report
category to a new 'Work Orders' category. The new xml file is named
fm_wkord.xml. All custom work orders should reside in a file named
rd_wkord.xml. All other maintenance related reports will remain in the
existing fm_maint.xml file.
Vehicle Details - Parts Usage History:
Added the Price, Order No, and Replacement Date to the replacement
parts history list. This will make it easier to locate a prior work order on which
each part was used.
Vehicle Details - Common Replacement Parts from Inventory for a Vehicle:
Added a new feature to the Replacement Parts tab that enables you to
select replacement parts from inventory that are commonly used on each
vehicle. This information is made available on the Parts Pick List dialog
(note below) to make it easier to pick the appropriate part.
Parts Pick List - Select Common Replacement Parts from Inventory for a Vehicle:
Added a new tab to the Parts Pick List dialog that will list
replacement parts from inventory that are commonly used on the currently
selected vehicle. This list is populated by inventory items that have been
added to the Replacement Parts tab of the Vehicle Details dialog (see above).
Parts Pick List - Previously Used Parts:
This tab will now display the Mfr Part No, the Stock No (if
applicable), Price Paid, and the most recent Vendor for a non-stock part.
When you select a non-stock part to add to the current work order, the most
recent vendor will now come over to the Parts record. If the previously
used part is stocked in inventory, you will see the Stock No fro that item.
Vehicle Record - E-ZPass:
Added the new field 'E-ZPass' to the vehicle record.
Vehicle Record - Fuel Card:
Added the new field 'Fuel Card' to the vehicle record.
Customer Record - Parts and Labor Cost Adjustment Percentages:
When an asset is owned by an external customer, you may now define an adjustment factor that will add a specified
percentage to labor and/or parts costs. These adjustment percentages are
unique to each customer record. The parts adjustment percentage works in
conjunction with all of the other factors that determine the selling price of a
part. You may also specify a negative percentage to reduce the labor cost
per unit and/or and lower the selling price of a part. Note that this
feature only applies when an asset is defined as owned by an external
customer. For parts, this feature only applies to parts sourced from your
replacement parts inventory.
Inventory Reports - Usage:
Modified several usage reports to display quantities used to three
places of precision rather than whole numbers.
Main Window - Pending Work Orders:
Modified the FLEETMATE main window to feature a tab that will list
only pending work orders. The 'FLEET Assets' tab will list your fleet
assets like prior releases of FLEETMATE.
VERSION 1.7.132 - AUG
Performance - Work Order Search:
Made changes to improve performance when performing a work order
search using the toolbar feature.
New Report - Work Order Query:
Created a new report in the "Maintenance" report type
entitled "Work Order Listing by Desc - Query". This new report
will enable you to locate work orders by description or partial
description. Wildcards are supported, and you may specify a date range.
New Reports - Out of Service:
Created two new "Out of Service" reports; one by
Location, one by Department. Also improved the existing Out of Service
report by Veh No to include additional columns of information.
Reminders - Specific Combination of Parameters:
Depending upon the scheduling parameters (e.g., scheduled by usage
and days on an asset being managed by both odometer and hour meter), FLEETMATE
may not display a reminder as "due" even though the hours value had
been reached. The reminder would simply remain in a pending status until
the date due was reached. This
issue has been corrected.
VERSION 1.7.131 - JUN
System Change -
Tire Management - Tire Costs:
When you mount or dismount a tire, FLEETMATE will now create a work
order by default. This was done to ensure that tire costs are allocated to
a vehicle and not unaccounted for because a work order was not created.
You do have the option of not creating a work order if allocating the cost to
the asset is not important to you.
System Change -
Main Window - Moving Work Orders Dialog:
If you have security active and you have FLEETMATE set to only
display assets in the employee's department, the Moving Work Orders dialog will
now only allow moving work orders to an asset within the same
System Change -
Security - Deleting an Asset Record:
If you have security active in FLEETMATE, only a user with
administrator rights will be able to delete an asset/vehicle record. If
you do not have security active, any user will be able to delete any
asset/vehicle record. However, an on-screen warning and confirmation
dialog all always appear prior to the deletion, regardless of the security
Reports - Tire Usage and Costs:
Changed cost related reports to accumulate the life-time costs of a
tire, including servicing/re-treading after the original purchase.
Vehicle Details - Common Replacement Parts from Inventory:
You can now define replacement parts from inventory that are commonly
used on each vehicle. This was designed to make it easier to locate
replacement parts from inventory when completing a work order. The feature
is available on the "Replacement Parts" tab of the Additional Details
dialog. Right-click in the "Replacement Parts from Inventory"
list to add inventory items to the current asset.
Work Order - Parts Pick List:
The Pick List dialog now features a new tab ("Inventory for Veh
No [#####]") that will list only those stock parts from inventory that
have been defined for use on the current asset. This was designed to make it easier to locate
replacement parts from inventory when processing a work order. You will
define these inventory parts on the "Replacement Parts" tab of the Additional Details
dialog. See note above.
VERSION 1.7.130 - APR
System Change -
Fuel Window - Tab Order:
The tab order on the Fuel Log dialog will now include the Hours field
after the Total Cost field, provided the vehicle is being managed by hours.
Inventory Window - Column Settings:
All column width settings on the Inventory window will now persist
for each user between sessions.
Data Import - Record Type:
The import processor will now strip-off any leading and/or trailing
space characters from the record type column.
Reminders - Manually Completing a Reminder:
When you choose "Manually Complete a PM Reminder" from the
Labor tab on a work order, the system will now carry over the fixed price and
vendor (if defined) on a recurring task. This behavior is now consistent
with completing a reminder in the normal fashion from the Reminders window.
Main Window - Work Order Search:
You may now locate any work order in the system using the work order
number. This feature has been added to the VIN, Veh No, and Tag No search
box on the main window toolbar. To locate a work order, choose 'Order No'
as your search type, key-in the work order number that you need to access, then
press [Enter] on your keyboard. FLEETMATE will locate the vehicle record,
then it will open the work order on your screen.
Correction - Work
Order - Print Preview Dialog:
Found that FLEETMATE may not retain the "To:" date when
specifying a date range for prior work order history, or for journal
records. This issue has been identified and corrected. Both
"From:" and "To:" dates will now be remembered between
sessions for each user.
VERSION 1.7.129 - Sep
Main Window - New Column:
If you use the "Next Reminder Due" column on the main
window, that column will now be labeled "Next PM Reminder". A
new "Next Admin Reminder" will now also be available. This column
will display the days remaining until the next administrative reminder will be
due. A reminder will be considered 'administrative' in nature if it
is not PM (work order) related. Examples are Registration renewals, Safety
Inspection renewals, and Emission Test renewals. These types of reminders
are setup using the Vehicle Details dialog for each vehicle. To activate this new feature,
you will need to click Options | Main Window Columns... and make sure the
Vehicle tab is selected. If you have made changes from the default
settings, make certain that you note your changes including custom captions and
column order. This is because we need to reset the column values to their
new default settings. Once you have noted your customizations, click the
Reset button. You can now redefine your earlier customizations, then click
Close. Keep all checked columns grouped together at the top of the
Work Order - Dialog Load Performance:
Implemented changes to improve work order load performance. In
a very large database, the work order dialog will now load approximately
twice as fast. Typical load time will be < 3 seconds.
Work Order - Priority:
If the priority on a work order is HIGH (2) or URGENT (3), the text
"HIGH" or "URGENT" will appear on the printed work order form.
Work Order - Email:
You can now send Work Orders and Invoices to customers as well as
to employees and vendors.
New Report - Payments/Fees:
Added a new report entitled "Payments and Fees by
Description. This report will summarize costs for selected vehicles for a
specified date range by the description entered on the Payment
Work Order - Print Preview:
The Print Preview dialog will now remember print options settings
between sessions for each user.
Work Order Labor Line - Account Number:
The Labor Line dialog now features an Acct No field that can be used
to charge time to an account other than the Acct No entered on the Work Order
Work Order Labor Line - Invoice Number:
The Labor Line dialog now features an Invoice field that can be used
to note an invoice number for work performed by an outside organization.
Work Order Labor Line - Warranty Information:
The Labor Line dialog now features the ability to specify whether
work performed will be warranted for a specific number of days.
Work Order Parts Line - Invoice Number:
The Parts dialog now features an Invoice field that can be used
to note an invoice number for material purchased from a supplier.
Work Order Parts Line - Warranty Information:
The Parts dialog now features the ability to specify whether parts
replaced will be warranted for a specific number of days.
System Change - Security - Personnel Reminders:
In order for a user to be able to complete personnel reminders, the
user must be granted access to manage personnel records.
VERSION 1.7.128 - Jan
Work Order - Print Preview:
When you choose to print a Work Order or an Invoice from the Work
Order window, you will now receive a preview showing how the form will appear